Duties and Responsibilities:

• Maintaining an accurate filing and reporting system to provide full, effective and timely support of document across the project.
• Responsible for setting up Document control requirements of project and implementation of database management system.
• Provide the official numbering, documents transmittal for the Main Contractor work basis.
• Provide official procedure for logging, filing, sorting and retrieval of electronically stored or hard copy documentation by each discipline & project wise.
• Coordinate with various project personnel in establishing document control procedures & systems.
• Stamp officially all incoming and outgoing drawings and documents and distribute accordingly.
• Receive & Inspect Various Submittals to distribute to consultant engineering team for their inspection, status for review of approval.
• Maintaining project information database by ensuring all incoming and outgoing data is stored according to company protocol.
• Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation.
• Oversee document through its entire lifecycle (inception to archival).
• Collaborate and communicate with managers and project leaders.
• Create and manage document hierarchy and process systems.
• Create, organized effectively & efficiently filing and safeguarding of all important documents related to business transactions as well as projects documentation at site.

Duties and Responsibilities:

• Prepare & submit controlled documents, using the document control procedures, format and distribution schedule such as Letters , WIR, Material Submittal, Shop Drawing, RFI any related documents under contract’s agreement.
• Support project team departments.
• Maintains established files of drawings and correspondence.
• Logs and routes interdisciplinary checks and supplier data.
• Safekeeping of company circulars, safety bulletins, memos and letters electronically.
• Coordinate and administer the distribution of all officially approved incoming and outgoing documentation and paperwork to ensure controlled delivery to person(s) responsible.
• Screen all incoming and outgoing documents for submission to Consultant team for their review, comments & status of approval.
• Routing various documents to different Engineers and Document Control for proper handling.
• Sort, open and distribute incoming mail manually and electronically, Scan, index incoming and outgoing mail electronically.
• Ensure all official documents with backup soft copy, scan copy & hard copy.
• File and maintain documents in permanent document archive.
• Ensure all documents are updated in EDMS & General Log sheets are saved for backed up.
• Establish and maintain various files developed for the project.
• Receive, log and distribute all vendor documents according to distribution matrix.
• Mail coordination activities between departments and team members.
• Upload and download documentation from client systems
• Performs other duties as directed by the Project Manager.
• Requisition of office supplies for document control.

Assign in Qatar Shell Pearl GTL (Onshore)@ Ras Laffan as Document Controller in Operational Plant under the payroll of Venture Gulf Engineering.

Duties and Responsibilities:

• Responsible for ensuring that all incoming contractor’s drawing and document details are
accurate and correct before it will be uploaded and released in SAP Net Weaver system.
• Ensuring that domestic and international export control guidelines should be obeyed in
processing or handling strategic items.
• Receiving BOP Instruction Manuals from Contractors and to be distributed to each team
in the project site.
• Responsible for monitoring the accuracy of all details of Contractor’s drawing in SAP System.
• Responsible for ensuring that all incoming Supplier (BOP-Balance of Plant) drawing
and document details are accurate and correct before it will be uploaded and released in SAP
system.
• Stamp all incoming and outgoing drawings and documents and distribute accordingly.
• Keep daily files updated, and circulate regularly through the office, and ensure documents for distribution is promptly circulated to the respective staff in the project site.
• Effectively follow the company’s standard operating procedures in submission of documents.
• Checks the incoming documents from external consultants/contractors/others for compatibility of the contents with what is stated in the transmittal.
• Handling of incoming and outgoing correspondence by logging of all documents within a
computerized documentation database and maintaining a day to day archive.
• Compiles and maintains control records related to drawings and document transmittal and
allocate reference numbers to each transmittal.
• Storing and maintains BOP Instruction Manual hard copy in the data vault and library

Duties and Responsibilities:

• Undertakes and involves in cargo Import & Export operations for all major scheduled flights& cargo freighters.
• Coordinate to the airline staff and to the Senior Cargo staff and Supervisor.
• Identifies the use of various documents at cargo build-up & Breakdown and based on the load platform specific airlines and briefing from SCA (Senior Cargo Assistant) carry out activities.
• Ensures and observes IATA & ICAO regulations and specific carrier instructions.
• Ensures the safety of the cargo and ULP (Unit Loading Device)
• Handles all inbound assigned flights and coordinates with export office for transit shipment discrepancy.
• Checked the received shipment based on its manifest and notifies security, (SCA) breakdown immediately regarding discrepancy/damage/security clarifications when found if necessary.
• Controlling teams of porters, equipment operators in handling of Cargo and Courier. Processing all associated documentation manually and within automated system to enable either Import or Export to be performs instructed by the principal.
• Create and update import and departure records as well as inform customers with relevant post flight status of their shipments to provide service to customers and accurate information to network stations.
• Ensure always that the handling of shipments of Dangerous Goods fully comply with the current edition of the IATA Dangerous Goods Regulations and are loaded in accordance with same.