Executive Assistant with 9 years of experience providing high level administrative support & all the clerical work needed to the Chairman and Director. Looking to leverage my knowledge and as well as broaden my experience through employment in a dynamic firm

PROFESSIONAL ATTRIBUTES

• Assembling facility reports and maintaining the utmost confidentiality.
• Experienced, energetic, reliable and detail – oriented executive secretary.
• Highly organized with the ability to track tasks & achieve them on time.
• Strong work ethics with sense of responsibility.
• The ability to quickly identify and resolve problems

HASSANI GROUP OF COMPANIES                                

Jan. 2010-Present                                                                                                                               

Executive Secretary to the Chairman & Group Commercial Director

Key Responsibilities as an Executive Assistant to the Chairman:

• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Receiving and screening phone calls and redirecting them when appropriate
• Prepared letters, memos, and emails, and prepared daily reports for the Chairman.
• Prepare invoices or daily financial statements and provide assistance in bookkeeping
• Handle confidential documents ensuring they remain secure
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages)
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Welcoming of guests and determined to whom and when they could speak with specific individuals
• Preparing of daily & monthly transaction report.

Key Responsibilities as Group Commercial Director’s Secretary:

• Issuing of Official Orders and Confirming the orders with the suppliers
• Establishing of Letter of Credit for Import Shipment.
• Requesting of quotations and nominating shipping company/forwarder for import Shipments.

• Screening calls, managing calendars, making travel, meeting and event arrangements

• Negotiation with supplier’s contracts/Pro forma Invoice.

• Training and supervising other support staff