February 2018 – May 2018

Administrative Assistant / Purchase Assistant - C. J. Tec Contracting

Familiar With:

• Preparation of LPO (Local Purchase Orders), request for quote, quotation.
• Cross check and confirm the invoice with the LPO and MRF form received.
• Calculation of time sheet (job cards).
• Printing, faxing, photocopying and scanning the documents.
• Maintain office supplies and order when necessary.
• Creating and updating the employee database.
• Scanning of the personnel's documents (passport, Emirates ID , Driving license, etc).
• Answering and transferring of phone calls.
• Taking and relaying the messages to relevant persons / departments.
• Greeting and meeting clients and visitors to the office.
• Remind managers about their meetings with the clients.

June 2014 – December 2017

Administrative Assistant - TTS International

Familiar With

• Preparation of enquiry files, order files.
• Preparation of quotations drafted by sales department.
• Proper filing of the enquiries from the clients and the correspondences.
• Preparation of Jebel Ali and JAFZA online gate passes.
• Remind managers about their meetings with the clients.
• Handling of petty-cash expenses.
• Maintain office supplies and order when necessary
• Organize travel arrangements for senior managers
• Book travel arrangements for office staff.
• Updating the contact lists.
• Creating and updating the employee database.
• Scanning of the personnel's documents  (passport, Emirates ID , Driving license, etc)
• Arranging the couriers.
• Answering and transferring of phone calls.
• Taking and relaying the messages to relevant persons / departments.
• Greeting and meeting clients and visitors to the office.
• Arranging and booking meetings with clients and visitors.
• Printing, faxing, photocopying and scanning the documents.
• Sorting and distributing posts.