Executive Secretary

at Maxit Advertising LLC
Location Doha, Qatar
Date Posted May 30, 2022
Category General
Job Type FULL_TIME
Work Hours Day

Description

Executive Secretary

Company: Maxit Advertising LLC

Responsibilities

Provides comprehensive support services to the CEO ensuring professional, responsive and effective experience with the organization as a whole.

Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.

Administers correspondence, manages incoming calls, and prioritizes phone messages, emails.

Oversee the emails, including strictly private and confidential communication.

Prepare correspondence, compose letters and responses;

Maintains confidentiality and uses a high degree of discretion.

Organize travel arrangements, including visas, accommodation as and when required.

Works in a professional and focused manner to schedule internal and external meetings

Provide administrative assistance to other senior management, when required

Ability to handle multiple tasks flexibly and deliver work on deadlines

Effective coordination with other offices globally

Provides timely and proactive management of the organization’s office environment.

Maintains physical and electronic office filing systems for CEO.

Respectfully takes direction from CEO.

Other duties as assigned

Education & Experience

Educated to degree level or equivalent. 15 plus years of relevant experience; 5 to 7 years supporting Top level executives.

Required Skills

Detail oriented, discreet, diplomatic, dependable, proactive, with a sophisticated approach

Strong verbal and written communication skills.

Must be a good listener

Problem solving and high level of organizational skills.

Good interpersonal skills, pleasant and courteous manners required.

Organized and efficient, able to work to tight deadlines

Computer literate (excellent knowledge of MS Word, Excel, Outlook, PowerPoint)

Interested candidates should send their CVs

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