Executive Secretary

at Saudi Recruit
Location Khobar, Saudi Arabia
Date Posted March 25, 2021
Category Admin & Office
Job Type FULL_TIME

Description

 

Duties and Responsibilities:

 

  • Provides administrative support to the Executives and the Board of Directors.
  • Answers and screens phone calls and manages assigned mail.
  • Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
  • Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
  • Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
  • Assists with project monitoring and budget tracking.
  • Assists Executives and General Managers with customer inquiries and problem resolution.
  • Assists personnel in meeting preparation, set-up and clean up.
  • Exhibits ability to constructively deal with conflict and afford effective resolutions.
  • Suggests policy changes in order to streamline department operations.
  • Assures departmental operations within budgetary guidelines.
  • Exhibits willingness to ensure successful inter-departmental relationships.
  • Prepares for monthly and special Board meetings.
  • Completes the Executives’ report, which requires input from all departments and is presented to the Board of Directors.
  • Provides administrative support for the completion of documentation of Board agenda items.
  • Provides transcription and dictation of Board meeting minutes.

 

 

 

  • Acts as District custodian of Board meeting minutes, resolutions, Administrative
  • Code updates and other regulated documents.
  • Disseminates information to department managers and District personnel regarding changes to District documents, policies and procedures, providing clarification as needed
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

 

 

Qualifications:

 

  • Bachelor’s degree in Business Administration or Management preferably but any College/Bachelor’s degree is also acceptable.
  • 5 years’ experience performing a variety of administrative support functions, including transcription and dictation of correspondence.
  • Experience in journalism and preparation of press releases; proven ability to organize and manage competing priorities.
  • Experience in supporting a Board of Directors including the preparation of Board correspondences, meeting agendas, and minutes; comprehensive ability to effectively utilize a personal computer, peripherals, and related word processing, spreadsheet and database management programs.
  • Excellent verbal and written communications skills; ability to constructively deal with conflict and afford effective resolutions.
  • Male
  • Pleasing personality
  • Typing Speed - 30WPM
  • Not more than 35 years old.

 

Interested candidates can send their CV

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