Duties and Responsibilities:

• Provides administrative support to the Executives and the Board of Directors.
• Answers and screens phone calls and manages assigned mail.
• Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
• Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
• Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
• Assists with project monitoring and budget tracking.
• Assists Executives and General Managers with customer inquiries and problem resolution.
• Assists personnel in meeting preparation, set-up and clean up.
• Exhibits ability to constructively deal with conflict and afford effective resolutions.
• Suggests policy changes in order to streamline department operations.
• Assures departmental operations within budgetary guidelines.
• Exhibits willingness to ensure successful inter-departmental relationships.
• Prepares for monthly and special Board meetings.
• Completes the Executives’ report, which requires input from all departments and is presented to the Board of Directors.
• Provides administrative support for the completion of documentation of Board agenda items.
• Provides transcription and dictation of Board meeting minutes.

• Acts as District custodian of Board meeting minutes, resolutions, Administrative
• Code updates and other regulated documents.
• Disseminates information to department managers and District personnel regarding changes to District documents, policies and procedures, providing clarification as needed
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

Qualifications:

• Bachelor’s degree in Business Administration or Management preferably but any College/Bachelor’s degree is also acceptable.
• 5 years’ experience performing a variety of administrative support functions, including transcription and dictation of correspondence.
• Experience in journalism and preparation of press releases; proven ability to organize and manage competing priorities.
• Experience in supporting a Board of Directors including the preparation of Board correspondences, meeting agendas, and minutes; comprehensive ability to effectively utilize a personal computer, peripherals, and related word processing, spreadsheet and database management programs.
• Excellent verbal and written communications skills; ability to constructively deal with conflict and afford effective resolutions.
• Male
• Pleasing personality
• Typing Speed - 30WPM
• Not more than 35 years old.

Interested candidates can send their CV