Administrative Assistant

at Private
Location Kuwait City, Kuwait
Date Posted June 13, 2022
Category Admin & Office
Job Type FULL_TIME

Description

POSITION SUMMARY

 

The Advanced Administrative Assistant will be located at the corporate location in Kuwait.

 

KEY RESPONSIBLITIES

 

  • Welcomes visitors at the front desk, announces them, and directs them to the appropriate person and office. Ensures the reception area remains tidy and all necessary material is in place.

 

  • Answers, screens, and forwards incoming phone3 calls. Provides basic and accurate information in-person and via phone and email.

 

  • Provides support by arranging and coordinating meetings; prepares agendas and summarizes meeting notes, handles logistics of the conference room reservations, prints required materials and provides coffee service. Serves as the coordinator for transportation arrangements for visitors.

 

  • Proofreads, answers and composes routine correspondence both handwritten and electronic. Receives, sorts, and distributes daily mail, deliveries and emails. Completes forms to include purchase requisitions, shipping requests, request for payment and consultancy agreements.

 

  • Responsible for organizing and coordinating international and domestic travel and related requirements to include travel authorizations, flight tickets, hotel reservations, visas, and airport transfers. Processes and tracks travel expense reports. Ensures our travel arrangements comply with the company’s policies and procedures.

 

  • Organizes and maintains confidential files.

Maintains files, records, calendars, and diaries in accordance with record retention standards.

 

  • Collaborates with IT services and facilitates requests for computing equipment for employees.

 

  • Serves as the point-of-contact for services provided to the office. This includes cleaning services, security, maintenance, renovations and other third-party services. Works with vendors to resolve issues.

 

  • Administers and maintains office inventories for all office related supplies.

 

  • Ensures invoices for office services, such as utilities are paid and up to date.

 

  • Performs ad hoc duties such as recording, transcribing dictation, data entry, photocopying, sorting and filing information/document.

 

EXPERIENCE AND EDUCATION

 

  • Bachelor’s degree in Business Administration, Office Management, Administrative Services or related

 

  • Minimum of five (5) years of experience as an Administrative Assistant supporting upper level management

 

  • Fluency (speaking and writing) in both Spanish and English

 

SKILLS

 

  • Proficiency with Microsoft Office products and other software as assigned.

 

  • Exceptional written and verbal communication skills

 

Interested candidates can send their CVs

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